AD Meeting - 5/23/04
Unnofficial Minutes by Rick Ellis - Saratoga

Good Morning Coaches,

I thought it would be a good idea to update you on yesterday's AD meeting. As far as
track is concerned three topics were discusses: 1) current by-laws (6/01, 3/02 or 12/03),
2) changes to those by-laws and 3) streamlining communication. 

According to Mr. Nunes, the only by-laws that should be referred to, for any sport,  are
those by-laws that are copied on COLORED paper. Anything else is to be considered a
draft. Ironically, this does suggest that the SCVAL qual. meet should not be taking
place. Mr. Nunes did acknowledge that the by-laws need to be updated in a more timely
fashion and that there will be updated, official, colored by-laws passed out at the
September 22, 2004 AD meeting. 

All of the by-law changes that we proposed at our May 18, 2004 meeting were  passed
unanimously by the AD's. The AD's did note that the by-laws addressing Article VI should
be considered additions, not changes, since the 6/01 by-laws did not recognize Article
VI. Regardless of this technicality, Article VI sec. 2, 3, 4.2, 5 and 5.1 were all
approved and will be included, as well as the rest of Article VI, in the September
by-laws. As for the leagues stance on medals...the AD's will not endorse league medals.
In other words, the AD's do not want  their schools (i.e. athletic departments) to be
responsible for payment. I am under the impression that if an individual coach wants to
buy medals "out of pocket" then they may do so. It should be noted, however, that the
school will NOT be responsible for reimbursement or payment.

We had some positive progress in regards to communication between coaches, AD's and BOM.
It was proposed that the SCVAL run a website that will post current information (minutes,
by-laws, schedules, etc.) that will be accessible to everyone. Angie (AD Wilcox) agreed
to run and update the site. Tony (AD Santa Clara) agreed to take official minutes at each
of the meetings. The goal is to try and have the site up and running by the Fall. Most,
if not all, of the AD's agreed that there needs to be a better line of communication
between coaches, AD's and BOM. 

If you have any questions about the meeting, let me know.

Rick Ellis
Saratoga High School