Hello Coaches,
Hopefully all is going well for you as this season begins!!! We feel this
year�s meet will be very
beneficial for your team. Below is important information for your coaching
staff and athletes.
Meet Format: This will be an open meet with 4 divisions � boys and girls
Varsity and Frosh/Soph
. Standard events will be run in standard order. Entries do not need be done
before the meet.
Athletes just need to check in to the events they are to compete in and they
will be seeded by
time (for track events only) in the staging area. Athletes should have a good
idea of their
approximate finish time when they arrive to staging so that they can be placed
in heats
with athletes of similar ability. This format keeps all of the lanes full
and the heats evenly matched.
Athlete Registration/Rosters: Please create your team roster in the Team
Manager file and forward
to Terry Hearst at [email protected]. If you do not have team manager you
can download
Team Manager Lite at no charge. To do this, go to hy-tekltd.com. Go to Download
Center. Under
Track & Field, choose Team Manager - Lite. If you are having any problems
with this, contact
Terry at 805-552-0856. If you already have a roster done in excel that has
separate columns
for first name, last name, grade (use 9 [not 09]for freshmen) and sex (use
m or f only), then
we can use that in place of the Team Manager file. Rosters are due no later
than Monday,
March 5th. Late roster adds can be sent to Terry until 8pm the night before
the meet. We will
print out 3 tags for each of your athletes. These will be given to you when
you arrive at the
meet. Each tag will have the athlete�s ID # printed on it. They must have
a tag for each event
they will compete in. If they need a tag for a 4th individual event, you will
be provided with
some blanks. Only relay anchors need a tag from any 1 of the relay members.
Please see
athlete check-in information below. Remember that there are unlimited entries
per event,
however each athlete is limited to four.
Printed Results: Full result from the day�s meet will be sent to the email
address(es) we have on
file for you. All times will be fully automatic (FAT) and can help identify
talent/improvement or
may be used to qualify for upcoming meets. Results will also be posted throughout
the day.
Coaches Meeting: 9:30am @ the finish tent. Bring any last minute roster changes
and an appetite
for donuts and coffee! There will also be a raffle (tickets are in your coaches
packet).
Awards: Medals will be given the top five overall times, distances or heights
per division. There
will also be an �Athlete of the Meet� award given to 1 athlete in each of
the 4 divisions. We will
make every attempt to award medals to the athletes at the conclusion of each
event. If this is not
possible we will sort medals throughout the day and have them available for
you to pick up
before you leave.
Time: Running and Field Events start @ 10:00am. Track events will follow
standard order, so
event time will be based on how many entries there are in each event. Announcements
will be
made as to the progression of the day�s events, but all athletes are responsible
for checking in
on time. Field events will closely follow the time schedule.
Fees: $325 for unlimited entries in unlimited events. Small schools contact
me for reduced fees
. Please mail checks to: Royal High School � Track, c/o Carin Sommer, 1402
Royal Ave,
Simi Valley, CA 93065.
Bus parking: There will be a volleyball tournament on the same day, so the
lot will be crowded.
After dropping off athletes, buses may park in the St. Rose of Lima church
parking lot across
the street from the front of the school.
Snack Bar: Full service. We will be serving fresh and hot food with nutritious
choices. We will
have new menu items this year. Schools will receive 2 coach�s vouchers for
the snack bar.
Spikes: 3/16 or 5mm needle shape only may be used. Spikes will be checked
at the athlete
entry gate. A limited number of spikes will be available for sale at the gate.
Canopies & Radios: We ask that you use canopies only in the top 5 rows
of the stadium. There
is space near the throwing areas and on the outer perimeter of the bleachers
to place additional
canopies for sunny or rainy conditions. No radios or boom boxes will be allowed
in the stadium.
Vendors: We will have reps from Foot Pursuit at the meet. They are a new
shop in Simi Valley
that caters to runners, walkers and hikers. They sell specialty footwear (spikes)and
accessories
and will have items on display and for sale. We will also have a vendor from
Venue Sports.
They are a track and field supply company that will have items on display
and for sale as well.
T-shirts: There will be a new �Royal Twilight Invite� shirt available. It
is a great new design
available in different colors. The �Twilight Invite� will also come as tank
tops, sweatshirts, etc
Locker Rooms/Bathrooms: Both boys and girls locker rooms will be open for
athletes to change
in. There are additional bathrooms on each side of the snack bar.
Spectators: Gate entry fees will be charged for spectators over the age of 6.
Athlete Event Information:
Warm-up area: The warm-up area is in the open baseball fields opposite the
discus throwing
rings. Athletes are to use extreme caution if running near the discus area
and are not permitted
to cross any barriers that have been put up for their safety!
Track event check-in: Athletes are to check in at the clerk of the course
on the infield after the
first call for their event is made. They must have an athlete label to check-in.
They will be asked
their estimated finish time for their race so that they can be placed in heats
with athletes of
similar ability.
High Jump and Pole Vault: 3 attempts per height. Check in at your event.
We will attempt to
place you in flights according to ability. Pole vaulters will need to have
required pole/weight
certification forms on file with the event judge in order to compete. This
is a CIF rule and there
are no exceptions.
Long and Triple Jump: Competitors will be allowed 3 jumps. Girls will compete
in the pit that
ends on the back stretch of the track and boys will compete in the pit that
ends on the finish
stretch. Athletes will sign in for a flight at the table next to the pit they
will compete on. They
will bring their athlete label and attach it to a numbered flight sheet of
their choosing. If they
need to compete in a track event during their flight, they must check out
with the event judge.
It is their responsibility to complete their jumps.
Shot Put: 3 throws each. Athletes will sign in at the table next to the shot
put ring closest to
the track by placing their athlete label on a numbered flight sheet of their
choosing. If your
athletes are sharing implements, please ask them to space themselves apart.
All warm-ups
will be done on the ring next to the tennis courts. Only the �on deck� flight
may use the
warm-up ring. There will be no warm-up throws in the competition ring.
Discus: 3 throws each. Varsity will be in the ring closest to the track.
F/S will compete in the
far ring. Athletes will sign it at the table next to the ring on which they
will compete by
placing their athlete label on a numbered flight sheet of their choosing.
If your athletes are
sharing implements, please ask them to space themselves apart. To keep it
fair to all athletes,
they will be allowed 4 total warm-up throws preceding their flight. If they
take 2 discs with
them for warm-up, they will only be allowed 2 turns. No warm-ups without an
event judge present!