Bay Area Distance Festival
Saturday, March 19, 2005 @ Piedmont HS

February 1, 2005

Dear Coach:

I would like to invite you and your distance runners to the seventh annual Bay Area Distance Festival. As its name suggests, this is a track meet dedicated to distance runners. It will feature races of 800, 1600 and 3200 meters. Runners of all ability levels are welcome as we will have multiple heats in each event.

In addition to the individual events, we will be running a co-ed 4x400 relay. Your relay team must consist of two boys and two girls - each runner must have participated in one of the individual races earlier in the meet. Order of the legs will be girl-girl-boy-boy. As an added bonus, we will have a coaches mile and one or two other surprises.

The meet will be held on Saturday, March 19th on the all-weather track at Piedmont High School. If past D Fests are any indication, this will be an excellent opportunity for your kids to post some good early season times.

Custom T-shirts will be awarded to the top two runners in each heat (top 4 in the fast heat). Members of the top three relay teams will also receive T-shirts.

The entry fee is $5.00 per athlete ($8.00 for each athlete you enter in more than one individual event). Heats will be seeded by athletes’ PRs and/or coach’s estimated time. So please be as accurate as you can with times you submit as we would like to have all the heats be competitive.

Enclosed are an approximate time schedule and entry procedures. Please note that entries and entry fees must be received by March 11th. If you have any questions or concerns, please call me at 510-653-4692 or e-mail me at [email protected].

Also note that this year’s race schedule is a bit different from past years – instead of running all the heats of the 3200 at the end of the evening we will run the slower heats earlier in the meet. Hopefully the athletes and spectators will like the change.

I look forward to hearing from you. Best of luck this season

Doyle O’Regan
Piedmont HS

Submitting your entries – must be done via e-mail

Address your e-mail to “[email protected]”. In the subject line of your e-mail, type “Distance Festival Entries”. In the body of the e-mail, type in the names, grades, etc of your runners using the format:

First Name,Last Name,Grade,Sex,Event,PR (or est. time)

**Note that each field is separated by a comma - no spaces!!! Here’s what your e-mail should look like prior to sending it:

TO: [email protected]

SUBJECT: Distance Festival Entries

MESSAGE:

Here are the entries from LIVERMORE H.S. I have sent a check for $99 (15 athletes entered in one individual event and 3 athletes entered in more than one individual event)

Please call (925-555-1212) or e-mail me ([email protected]) if you have any questions.

Steve,Cram,11,M,1600,4:34
Steve,Cram,11,M,800,1:58.1
Frank,Shorter,10,M,3200,9:27.2
Becky,Spies,12,F,1600,4:48.1
Becky,Spies,12,F,800,2:07.4
Jessica,Spies,11,F,3200,10:56.2

(etc…)

Co-ed 4x4, 4:03.5

Note: We no longer accept entries via fax or traditional mail

Entry Fee

$5.00 per athlete entered in one event (not including the relay).
$8.00 per athlete entered in more than one event (not including the relay).

Make your check payable to PHS Athletics and send to:
Doyle O’Regan, c/o Piedmont HS, 800 Magnolia Ave, Piedmont, CA 94611

Entries and entry fee must be in our hands by March 11th. Your athletes will not be entered until we receive your check.

If your school/district tends to take awhile processing and sending checks, I suggest you send a personal check and submit a reimbursement form to your school/district. We will gladly provide receipts via e-mail.

BAY AREA DISTANCE FESTIVAL

March 19th • Witter Field • Piedmont High School

Event Schedule (estimated times – if we can go faster we will)

2:30 Middle School Mile (girls)
Middle School Mile (boys)

2:50 Coaches Mile

3:00 High School 3200 (girls heat 1)
High School 3200 (boys heat 1)

3:35 High School 1600 (girls heats)
High School 1600 (boys heats)

6:30 High School 3200 (girls heat 2)
High School 3200 (boys heat 2)

7:00 High School 800 (girls heats)
High School 800 (boys heats)

8:30 High School 3200 (girls heat 3)
High School 3200 (boys heat 3)

9:00 Co-Ed 4 x 400 (heats)

Awards

Custom Meet T-Shirts to: + the top two runners in each heat (top four in the fast heat)
+ the three fastest 4 x 400 teams

Admission & Concessions

$5.00 per person (includes meet program for the first 200 spectators). Competing athletes and coaches (at most two per school) are admitted free. A full service concession stand will be open throughout the meet.

Spikes

Flats or 1/8” pyramid spikes are allowed on the track.

First Aid / Trainer

An athletic trainer will be available in the event of injury. The trainer will not be responsible for taping, stretching, massage, etc. Please bring your own supplies (wraps, ice, etc).

Timing

Hand timing will be used. Decisions of the finish line judges will be final.

Parking

Parking near the track is somewhat limited. Expect to park in nearby residential areas and walk (about 5 to10 minutes) to the track.